WHAT DOES CHARTERING MEAN FOR YOUR CARRIER?

What is the charterer's role?

What happens when you charter a vehicle?

The shipper sends his transport request to the charterer, which can be our company Transports Goëvia. We organize the
transport of pallets
or goodsand we take care of all the administrative formalities. We entrust the merchandise and its shipment to a partner, but we remain the customer’s privileged contact throughout the transport process, including billing. The customer pays our company for the transport, and we pay our partner for the delivery work.

Overall, as a charterer :

• We receive and record requests from shippers, for the transportation of their goods in France or abroad;
• We select the most appropriate transport solution to the customer’s needs;
• We draw up transport documents ;
• We are your privileged contact;
• We manage and control shipping process;

We issue invoices.

How is a charter carried out?

Chartering procedures

There are several ways to carry out a charter: direct contact with the carrier, or exchanges by e-mail and telephone. In some cases, we also use freight exchanges, platforms that put charterers and carriers in touch with each other.

If required, some carriers can also use software designed for chartering. In fact, some TMSs (Transport Management Systems) include functions for centralizing information and greatly facilitating the exchange of electronic data interchange (EDI) between the two carriers.

Documents required for chartering

The charterer must have a certain number of documents to comply with legislation. Among other things, the carrier must have: vehicle documents (registration document, insurance, technical inspection certificate, inspection certificate, etc.), driver documents (driving license, registration document, road transport driver training certificate, etc.), paper or electronic consignment note (CRM), customs documents (if transport takes place outside the European Union), goods-related invoices and, if necessary, specific documents, e.g. for ADR goods transport.

The advantages of road freight chartering

At Transports Goëvia, the reason we offer chartering is to provide you with an increasingly high-quality transport service. With this mode of transport, we can carry any type of goods (ADR, length, fresh foodstuffs, fragile products, etc.), anywhere in France and Europe. Chartering also enables you to meet your delivery deadlines, even if you have to send your pallet to the other end of France or Europe. We are able to offer this level of service thanks to our many partnerships and the network of carriers to which we belong, Evolutrans. Evolutrans is a nationwide partner to whom we can entrust the logistics and transportation of goods.

Professional charterer

At Transports Goëvia, we use chartering to meet our customers’ every need. This practice enables us to extend our range of services, going beyond our own technical or geographical specificities.

For example, if our customer asks us to transport a load for which cranage is unavoidable, we contact a colleague because we don’t have the necessary equipment. What’s more, if we have to set up multimodal transport with part of the route by sea or rail, we’ll also have to rely on chartering to meet customer demand.

There are 3 main reasons why we choose chartering for our customers.

When :

• We don’t have the necessary equipment. For example, to transport fresh food products, the carrier needs a refrigerated vehicle.
• The destination is not part of our routes, or a transport company offers faster delivery times than ours in this area, enabling us to meet our customers’ urgent delivery requests.
• The company doesn’t have the necessary skills or certifications. This may be the case for some specific transports.

Why choose Transports Goëvia as your charterer? At home, chartering always rhymes with quality. We are committed to working only with partners who share our values and who, like us, place a premium on service. Every day, our charter manager ensures the quality of our services and the satisfaction of our customers… who confirm their trust in us by calling on our services again and again, month after month and even year after year.

In conclusion, when the carrier sends the goods to the consignee via an intermediary, he is chartering. Chartering enables us to transport all types of goods, anywhere in France, Europe and the rest of the world. In fact, it enables the carrier to offer its customers complete transport solutions, which it could not offer on its own. The means of transport used can be numerous. These include road transport, but also air, rail and sea transport. The charterer also offers the client shorter delivery times and better overall transport conditions. Indeed, the collaboration between several competent carriers offers unparalleled service. Don’t hesitate to charter with your freight forwarder.